Senior AI Builder — Automation & Agent Development

Build the AI infrastructure that powers a US-based operations and virtual assistant company next chapter — from intelligent automations to fully functional AI employees.

Sector

Operations & AI — Virtual Assistant / Wellness Tech

Reports To

Founder & CEO

Type

Full-time — 40 hours/week

Hours

Overlap with US Pacific / Eastern business hours required (approx. 4–6 hours daily)

Rate

USD $1,500 – $2,500/month depending on experience and demonstrated output

Location

Fully remote — India preferred; open to other locales, must be able to work at least EST hours; strong English communication required

Tools

Python, LangChain / LangGraph / CrewAI, n8n or Make, OpenAI / Anthropic APIs, GoHighLevel, Google Workspace, Vapi or similar voice AI (preferred)

Role Overview

US-based operations and virtual assistant company serving wellness and fitness businesses is building the operations infrastructure of the future for fitness, wellness, and healthcare businesses — and this role is at the centre of it. The Senior AI Builder will work directly with the Founder & CEO to design, build, and iterate on the automations and AI agents that will power client operations, internal workflows, and eventually a proprietary platform.

This is not a theoretical or strategy-only role. The ideal candidate writes real code, ships working agents, and takes pride in building things that hold up in production. They understand how a gym front desk works, how a med spa onboards a patient, and how a wellness business owner thinks — and they build AI infrastructure that reflects that operational reality.

Reporting directly to the Founder & CEO, this person will be a core builder and thinking partner as the company moves from VA placement agency to AI-augmented operations company.

Key Responsibilities

AI Agent Development

Design and build multi-agent systems for client-facing use cases: lead qualification, appointment management, intake automation, follow-up sequences, and front desk operations

Develop agents using LangChain, LangGraph, CrewAI, or equivalent frameworks — with a focus on reliability, auditability, and graceful human handoff

Integrate voice AI capabilities (Vapi, Bland, Retell or similar) for inbound and outbound call automation in fitness and healthcare contexts

Build and maintain prompt libraries and agent logic that can be reused across client types and scaled into productised offerings

Automation Architecture

Build end-to-end workflow automations using n8n, Make (Integromat), or both — connecting CRMs, booking systems, billing tools, and communication platforms

Integrate with platforms common in the wellness and healthcare stack: GoHighLevel, Mindbody, Jane App, Google Workspace, and standard EHR/scheduling tools

Design automations that are documented, recoverable, and auditable — meeting the accountability standards the company maintains for all client work

Identify and eliminate manual bottlenecks in the company's own internal operations as a first proving ground for new agent logic

Playbook & Systems Development

Translate company's operational knowledge into structured playbooks that can be productised and scaled across client segments

Document all builds clearly: system architecture, agent logic, prompt decisions, and failure modes

Work with the Founder & CEO to define the Seamless OS roadmap — the lightweight platform layer that will eventually house client-facing automation tools

Client Expansion Support

Support the build-out of automation infrastructure as the company expands into healthcare and med spa markets — including HIPAA-adjacent considerations

Contribute to scoping calls and solution design conversations where technical expertise is needed to define what's possible for prospective clients

Who Will Succeed in This Role

This role is built for a builder — not a theorist. The right person is already deep in the AI agent ecosystem: they have GitHub repos or demo videos, they follow the LangChain and n8n communities, and they've shipped things that broke and then fixed them. They are comfortable working in ambiguity, moving fast, and communicating clearly with a non-technical founder.

You will thrive here if you:

Get energised by solving real operational problems — not just building impressive demos

Can explain complex technical decisions in plain language to a business founder

Take ownership of your work and follow through without needing daily direction

Care abou

Senior AI Builder — Automation & Agent Development at Seamless Assist