Job Description

McCarthy Tétrault is a leading Canadian law firm offering a full suite of legal and business solutions to clients in Canada and around the world. With offices in Toronto, Montréal, Québec City, Calgary and Vancouver, we provide challenging and rewarding career opportunities across the country. Recognized as one of Canada’s Top 100 Employers for eleven consecutive years and one of Canada’s Best Diversity Employers for fourteenth consecutive years, our culture is guided by The McCarthy Way—our shared approach to working with clients and with each other.

The McCarthy Way is built on four core elements: Excellence, through attracting and developing top talent committed to delivering on our Client Commitment; Collaboration, through seamless, integrated teamwork; Inclusion, through eliminating barriers to belonging and success; and Innovation, through delivering maximum value by embracing leading-edge technologies and approaches. Together, these principles shape how we work, lead, and grow—every day.

The employee in this position will be part of a national team in which they will work with lawyers and professionals in all of our offices across Canada, where English is the predominant language. An employee in this position will be expected to work on documents in English or French for clients, lawyers or professionals who understand and communicate only in English or French. This national document services team operates 24/7 and it is necessary for the proper functioning of the operations to have bilingual staff available at all times to respond to requests. Bilingualism (French and English) is therefore a requirement for this position.

We are recruiting for a Bilingual Document Specialist to join our team in our Montreal, Toronto, Vancouver, Calgary or Quebec City offices. The successful candidate must have a minimum of 2 years of experience in document management and will be responsible for providing firm-wide document support, such as creating and formatting documents, as well as correcting spelling and grammar errors.

Shift (remote): Friday to Sunday, 9:00 a.m. to 9:00 p.m. Eastern Time – BILINGUAL EN/FR REQUIRED

Shift (remote): Sunday to Thursday, 4:00 p.m. to 12:00 a.m. ET – BILINGUAL EN/FR REQUIREDShift (remote): Tuesday to Saturday, 12:00 a.m. to 8:00 a.m. ET – English or French required; bilingualism(English/French) is an asset.Shift (remote): Monday to Friday, 6:00 p.m. to 2:00 a.m. ET – BILINGUAL EN/FR REQUIRED

Shift (remote): Monday to Friday, 4:00 p.m. to 12:00 a.m. ET – BILINGUAL EN/FR REQUIRED

Shift (remote) : Monday to Friday, 12:00 p.m to 8:00 p.m ET - UNILINGUAL

As a Bilingual Document Specialist, you will be:

Creating various legal and other documents through copy typing, transcription, scanning or other methods. Document work includes converting styles, performing mail merges, inserting media into presentations, cross-referencing, indexing, creating tables (including financial tables), working with graphs and objects, using graphics applications etc.
Proofreading and checking documents for appropriate formatting, spelling, grammar, and sense/clarity. Includes document version comparisons, checking for accurate revisions, and correcting document corruption.
Developing understanding and working knowledge of the Firm’s procedures for the production of documents from the Firm’s precedents.
Responding promptly to requests, meeting deadlines, and working cooperatively with other departments and individuals within the Firm.
Applying word processing expertise to be able to work on complex legal and other documents.
Proactively managing workload fluctuations while working with minimal supervision and direction.
Performing quality control of own work, seeking clarification when necessary, and reviewing work of others as required.
Offering assistance to other members of the team, including mentorship when required.
As required, managing the intake process of all document production requests and document support requests which includes prioritizing and coordinating work for completion.
Providing Firm-wide support for document production using Microsoft applications (e.g. Word, Excel, PowerPoint, Visio etc.).
Documenting, logging, tracking and responding to calls, emails, voicemail and drop-bys for document support in a timely manner.
Managing escalation and retaining problem ownership of document pr

Bilingual Document Specialist (Remote - Multiple Shifts Available) at McCarthy Tétrault LLP