You will serve as the operational engine of a digital talent management pod — handling brand sourcing and outreach, deal tracking, brand campaign execution, team admin & scheduling, and contract redlining.

This role is ideal for someone who thrives in a fast-paced, high-volume environment, takes pride in flawless execution, and stays calm under pressure. You will be embedded directly in key pod workflows, working primarily with a pod member who will provide hands-on direction and training. This role is designed as a pathway into digital talent management and brand partnerships.

Duties and Responsibilities

Brand Sourcing & Outreach

Send daily customized outbound brand outreach emails using templates and Affinity CRM
Execute systematic follow-ups every 2–3 business days for non-responders
Track and maintain brand and deal pipelines in Affinity (status, stages, communications)
Respond to inbound RFPs and brand inquiries in a timely manner
Build targeted brand outreach lists by vertical and category

Brand Deal Contracting & Execution

Support contract workflows: redlining against the pod's guide, version tracking, and storage; coordinate with Greenroom (third-party legal) for final contract review
Manage and track brand campaign deliverables (content, demos, links) and confirm client and brand satisfaction post-deal
Assist with invoicing and deal documentation
Update CRM tools (Affinity, CreatorIQ, Airtable) with deal status and pipeline data

Scheduling & Administrative Support

Manage scheduling for creator calls, brand meetings, and internal pod syncs
Inbox management: filtering, templated replies, and follow-ups as needed
Book and coordinate team and client travel and gifting
Support content calendar maintenance and upload scheduling
Attend daily pod stand-ups and take detailed meeting notes
Produce daily and weekly pod status reports
Provide ad hoc operational support as needed by pod leadership
Pull social media and content performance analytics as requested
Maintain creator profiles, internal rosters, and deal tracking sheets

Requirements
Must-Haves

High sense of urgency and responsiveness; this team moves fast
Exceptional written communication — strong grammar, concise messaging, and an eye for detail
Organized and process-driven — able to manage high-volume tasks without things falling through the cracks
Comfortable with ambiguity and able to problem-solve independently
Even temperament — not easily rattled when things go sideways
Proficient with Google Workspace (Gmail, Docs, Sheets, Calendar)

Nice-to-Haves

Familiarity with Affinity CRM, CreatorIQ, or Airtable
Experience in talent management, influencer marketing, or the digital creator economy space
Understanding of social media platform sponsorship (YouTube, Twitch, TikTok, etc.) and brand deal structures
Experience supporting a high-volume outreach function (sales, partnerships, or similar)

Benefits

Hireframe provides nearshore and offshore staffing solutions, operating as a remote-first organization with team members located in the United States, Mexico, and the Philippines. Our robust benefits package includes:

Permanent remote work flexibility
Paid Time Off
Health Maintenance Organization (HMO) coverage
Annual performance bonuses
Dedicated coaches offer an extra channel of support and skill-building
Opportunities for professional growth

At Hireframe, we cultivate a supportive environment that fosters professional development and success, ensuring our team members thrive in their careers.

Learn More

Stay updated on open roles and industry insights.

Follow us on:

Instagram
Facebook

Outreach & Operations Coordinator at Hireframe